Human Resources Strategy for Researchers

UJEP received the prestigious HR Excellence in Research Award (HR Award) from the European Commission on 3 June 2019. This certificate increases the overall prestige and makes our university more attractive to foreign scientists and researchers.

Benefit HR Award for UJEP

  • international attractiveness and visibility
  • links with a Europe-wide network of research organizations
  • increase the attractiveness of addressing researchers from abroad
  • benefits in obtaining funding for research from European and domestic research support programs (Technology Agency, Horizon 2020, etc.)

Benefits HR Award for researchers

  • guarantee of a European standard of employee care
  • ensuring open and transparent recruitment and a research committee
  • focusing on the professional growth of researchers at the beginning of their careers and supporting the personal development of all employees
  • creation of conditions for attractive cooperation in the field of research and development at UJEP
  • emphasis on continuous improvement of the working environment
  • deepening the partnership between researchers and the university

1. AWARD PROCESS 2017-2019
UJEP subscribed to the principles enshrined in the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (the Charter and the Code) in November 2017. The aim of the university was to receive “The HR Excellence in Research Award” granted by the European Commission to research institutions implementing the HRS4R (The Human Resources Strategy for Researchers). This strategy is rooted in 40 principles of the Charter and the Code.
During 2018, a GAP analysis was prepared, it compared the current practice at the university with the Charter and the Code. The analysis also included a questionnaire survey among R1-R4 researchers at the university. Subsequently, the  Action Plan at UJEP (hereinafter AP) was prepared for the procedure of implementation of measures aimed at fulfilling the principles enshrined in the Charter and the Code for the years 2019-2020.
All documentation was sent to the evaluators of the European Commission in March 2019, and based on their evaluation, UJEP became a proud holder of the HR Award on June 3, 2019, thus becoming one of the most prestigious scientific institutions in Europe. At that time, it became only the fourth university in the Czech Republic to receive this award as a whole university.
Outputs of this period (initiation phase):
·        GAP analysis 2018
·        Questionnaire survey 2018
·        Action plan UJEP 2019-2020

2. IMPLEMENTATION PROCESS 2019-2021
At the beginning of 2019, the Rector of UJEP issued a Decision on the establishment of commissions (Evaluation and Implementation Commissions), which monitor this process and supervise this process throughout the implementation of HRS4R. The way they work is shown in this diagram.
During 2019 and 2020, the actions of the first AP at UJEP were implemented according to their schedules.
In 1Q2021, the implementation of the HRS4R process at UJEP for this first implementation period was evaluated and two key documents in this area were created, the source of which is the principles of the Charter and the Code: OTM-R policy (Open and transparent recruitment and selection of scientists, research and development staff at UJEP) and Methodology for the Rules of the Recruitment at UJEP (within the action No. 2 AP).
Outputs of this period:
•          UJEP Action Plan 2019-2020 – evaluation of performance
•          UJEP Action Plan 2021-2023
•          OTM-R policy

3. IMPLEMENTATION PROCESS 2021-2023
The internal evaluation of the implementation in the form of the “Interim Assessment” report was sent for evaluation to the European Commission in June 2021. It included the updated UJEP AP  for next 3 years and the OTM-R policy.
On 31 July 2021, UJEP received an Evaluation Report from the European Commission (Implementation Phase Interim Assessment- EC Consesus Report) with a decision to keep the HR Award for another three years and with an approval of the proposed UJEP Action plan 2021-2023.

Outputs of this period (implementation phase): EC Consesus Report

The implementation of HRS4R took place within the project OP RDE U21- Quality research and development for competitiveness (U21-KVAK, CZ.02.2.69 / 0.0 / 0.0 / 16_028 / 0006240), the key activity of which is two to set the strategic management of the research organization in accordance with the conditions to receive the HR Award. This project finished on 31 December 2021 with sustainability of the HR Award until the next EC report (autumn 2024).

4. RENEWAL PROCESS 2024- 2026

In mid-2023,Ms. Vykoukova designed timetable of all activities within the HRS4R process at UJEP, which aims to Site visit at the end of 2024.

In the first half of 2024, a self-evaluation report is being prepared for the EC. This report reflects the progress of the implementation of the HRS4R principles so far: implementation of the UJEP Action Plan 2021-2023 from the overall and faculties views, development of a further UJEP Action plan 2024-2026 or evaluation of the questionnaire for researchers (cyclical questionnaire survey according to the first one in 2018).

There was established Working group for agenda of HR Award in September 2023 for strengthening of HRS4R at UJEP. This group consists of 22 members. The whole list of its members is here. It acts as an advisory panel for university management and  brings contributions from faculties in the field of HRS4R.
Outputs from implementation HRS4R at UJEP thanks cooperation within Working group are:

  • Fulfillment of actions from UJEP Action Plan 2021-2023 from the view of 8 faculties, see here.
  • Revision of questionnaire for R1-R4 in 2024 (cyclical one), see here.
  • Recommendations on priority actions for UJEP Action Plan 2024-2026 from the view of 8 faculties, see here.
  • Preparation for Site visit from EC at UJEP during autumn/winter 2024. Schedule desighned in summer 2023 is here.

On 2 July 2024, the report “Internal Review for Award Renewal” was sent to the European Commission, which included a self-evaluation report and a new UJEP Action Plan for the period 2024-2026.

On the basis of the received report, the European Commission provided feedback on 19 August 2024, which included recommendations and requests to complete and modify some parts of the documentation.

The feedback was incorporated and a revised version of the documentation was sent back to the European Commission for consideration on 24 September 2024.

On 8 November 2024, the dossier was accepted and administratively validated.

An intensive ongoing evaluation of the implementation of the current Action Plan 2024–2026 is currently underway at UJEP, mapping in detail the progress made so far in human resources development, open recruitment, and the improvement of working conditions for our researchers.

In close connection with this evaluation, active preparations have already begun for the creation of a new Action Plan for the upcoming period of 2027–2029.

In connection with the preparation of this new plan, a completely new data collection across the university will also take place, and a new GAP analysis will be prepared, which will provide us with up-to-date feedback and identify areas for further development.

However, this entire new strategic document will only be finalized and approved at the very end of 2026. The reason for this schedule is that all actions and measures approved in the current plan for 2024–2026 are designed and implemented right up to the very end of this year, thereby ensuring 100% continuity and a smooth transition between both cycles. Furthermore, the newly prepared strategy will fully reflect the revised European Charter for Researchers and its twenty key principles.

A major milestone for the successful defense of the prestigious HR Award will be the upcoming in-person on-site audit for our university. For this key event, referred to as the Site visit, we already have an officially confirmed fixed date: August 31, 2026.

On this day, a three-member international committee of experts sent by the European Commission will visit UJEP. During their visit, the committee will conduct a series of interviews with university management, representatives of individual faculties, steering committee members, as well as researchers themselves across all career stages—from early-stage PhD students to experienced professors.

The aim of the international evaluators is to personally verify how the principles of the European Charter are being implemented into everyday university practice and what real benefits this process brings to our employees.

Outputs of this period (renewal phase):

Ohter policies and documents connecting to HRS4R at UJEP:

Further information on HRS4R at UJEP will be provided by:
Mrs. Natálie Kotvaldová
Development and Digitalization department at Vice-rector office
tel:+ 420 475 286 367
mail:

Assoc. prof. Vlastimil Chytry, Ph.D.
Vice-Rector for Development and Digitalization

tel:+420 475 286 210
mail: